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EPA Records Schedule 324
Status: Final, 08/31/2011
Title: Special Review Files
Program: Pesticides
Applicability: Headquarters
Function: 108-025-06-01 - Ensure Safe Use of Pesticides
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-40
Description:
Records were formerly called Rebuttal Presumption Against Registration (RPAR). File contains data used in review of a chemical suspected of meeting risk criteria in the following areas: acute and chronic toxicity, reproduction, reduction in wildlife, endangered species and non-target animals, and lack of emergency treatment. Files include correspondence, exposure/risk and benefit analyses, environmental fate profiles, Federal Register notices, technical literature, company submitted data, science reviews, evaluation and validation of rebuttals, Scientific Advisory Panel reports and United States Department of Agriculture reports, registration data, press releases, draft and final position documents with comments, concurrences, and associated bibliographies.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
-
Permanent
-
Close inactive records when final position document is published in the Federal Register, compiled into the administrative record, and sent to PMSD for PDMS archive.
-
Transfer to the National Archives 20 years after file closure. If record is microform, destroy paper after quality assurance is completed.
Item a(2): Record copy - Electronic
-
Permanent
-
Close inactive records when final position document is published in the Federal Register, compiled into the administrative record, and sent to PMSD for PDMS archive.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
Records are indexed as part of the Pesticides Document Management System (PDMS), scheduled as EPA 335.
Records that are microformed are to be produced in accordance with standards in 36 CFR 1230.10 and 36 CFR 1230.20.
Specific legal citations include:
- Federal Insecticide, Fungicide, and Rodenticide Act, as amended, Sec. 3, 6, 25
- 40 CFR Part 154
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.
The following changes were made in the 02/29/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
The following disposition items were changed in the 12/20/2006 version:
- Item a - Paper records changed to Record copy.
- Item b - Office microform copy deleted as nonrecords.
- Item c - Permanent microform copy deleted and combined with item a.
Item d for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Chemical Safety and Pollution Prevention, Special Review Branch
- Contact: Joe Bailey
- Telephone: 703-308-8501
Related Schedules:
EPA 335
Previous NARA Disposal Authority:
NC1-412-85-24/9
Entry: 03/21/1992
EPA Approval: 01/08/2007
NARA Approval: 08/07/2007