EPA Records Schedule 327
Status: Final, 08/31/2011
Title: Company Name and Address Correspondence File
Function: 108-025-06-01 - Ensure Safe Use of Pesticides
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Records contain letters of company name and address changes, or agent.
Item a: Record copy
Close inactive records when new company correspondence received requesting changes.
Destroy superseded material immediately after file closure.
Company transfer correspondence is scheduled as EPA 362.
Company correspondence is used to update ADABASE Company Name and Address file which is downloaded to LAN-based REFS. REFS is covered by EPA 088.
Reasons for Disposition:
The schedule has been revised as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
Office of Chemical Safety and Pollution Prevention, Office of Pesticide Programs, Information and Resources Services Division, Information Services Branch
EPA 088, EPA 362
Previous NARA Disposal Authority:
NC1-412-76-9/7, NC1-412-85-24/15, N1-412-95-2/8
EPA Approval: 03/09/2007
NARA Approval: 05/20/2008