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EPA Records Schedule 363

Status: (to be superseded) Final, 08/31/2011

Title: Pesticide Product Label System (PPLS)

Program: Pesticides

Applicability: Headquarters

Function: 108-025-06-01 - Ensure Safe Use of Pesticides

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Records consist of a collection of registered pesticide product labels submitted by pesticide registrants and accepted by EPA since 1971. The records are used for reference by EPA staff in processing pesticide registration applications. The file contains a cumulative index, which is updated quarterly. The official copy of a product label is maintained in the registration jacket covered under EPA series 315. (Microfilmed records formerly called Compact Label File.)

Disposition Instructions:

Item a: Record copy prior to 1996

Item b: Record copy after 1996

Guidance:

The official copy of a product label is maintained in the registration jacket covered under EPA 315. Pesticides Registration Documents are scheduled as EPA 315 and Label Use Information System (LUIS) as EPA 366.

Microform copies are to be produced in accordance to standards in 36 CFR 1230.10 and 1230.20.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

The following disposition items were changed in the 12/20/2006 version:

Item a - Microform dated prior to 1996 was changed to Record copy prior to 1996.

Item b - Paper copies (microformed or imaged) was deleted and combined with item a.

Item c - CD-ROM copies dated after 1996 was changed to Record copy after 1996.

Item d for electronic copies created with word processing and electronic mail applications deleted 08/21/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Chemical Safety and Pollution Prevention, Office of Pesticide Programs, Information Resources and Services Division, Information Services Branch

Related Schedules:

EPA 315, EPA 366

Previous NARA Disposal Authority:

NC1-412-76-9/19, NC1-412-85-24/18 and 56, N1-412-88-2, N1-412-95-2/16

Entry: 10/08/1992

EPA Approval: 01/08/2007

NARA Approval: 08/07/2007

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