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EPA Records Schedule 368
Status: Final, 10/31/2009
Title: Ocean Data Evaluation System (ODES)
Program: Water
Applicability: Headquarters
Function: 108-023-02 - Water Monitoring and Forecasting
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-95-4/1
Description:
The Ocean Data Evaluation System (ODES) is used for storing and analyzing water quality and biological data from marine, estuarine, and freshwater environments. The system supports Federal, State, and local decision makers associated with marine monitoring programs, and managers and analysts who must meet regulatory objectives through the evaluation of marine monitoring information. ODES contains data from the National Estuary Program, the Great Lakes National Program Office, the Ocean Disposal Program, 301(h) Sewage Discharge Program, the National Pollutant Discharge Elimination System Program, and the 403(c) Program. Records pertain to water quality, fish abundance, bioaccumulation, benthic infauna, fish histopathology, bioassay, and sediment physical/chemical characteristics. Users can examine both spatial and temporal relationships among variables. A quality assurance report describing analytical methods and procedures for each data set is stored with each data set.
Disposition Instructions:
Item a: Electronic software program
-
Disposable
-
For each major version change, maintain current version following procedures required in NTSD's directives and procedures.
Item b: Input
-
Disposable
-
Follow instructions for EPA 171.
Item c: Electronic data
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Permanent
-
Transfer annually to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: Supporting documentation
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Permanent
-
Transfer those records necessary to document how the system captures, manipulates, and outputs data to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred with the electronic data (item c).
Guidance:
This records schedule covers the ODES data files. Analysts and managers who use the system to support activities such as regulatory development or decision-making support should carefully consider whether the ODES information was an essential part of the decision-making process. If so, it will be necessary to document in the official file how ODES was used. This may be accomplished in one of several ways, such as by including a copy of the analysis, summary information, or a printout of the results in the official file, or by maintaining a copy of the data analyzed in electronic form.
The Storage and Retrieval Water Quality Information (STORET) is scheduled as EPA 400.
Reasons for Disposition:
The following change was made in the 03/31/2009 version:
- Updated contact information.
System was identified in the National Academy of Public Administration's study of Federal databases as a Category A system that should be accessioned by the National Archives as soon as possible.
Custodians:
Office of Water, Office of Wetlands, Oceans and Watersheds, Assessment and Watershed Protection Division
- Contact: David Redford
- Telephone: 202-566-1288
Related Schedules:
EPA 171, EPA 400
Previous NARA Disposal Authority:
None
Entry: 12/15/1992
EPA Approval: 07/14/1995
NARA Approval: 06/12/1998