EPA Records Schedule 392
Status: Final, 08/31/2011
Title: International Travel
Program: International Affairs
Function: 401-122 - Travel
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Includes records related to international travel. International Travel Plans (EPA Form 4550-5) show a monthly list of all international travel planned during the coming month, including names of travelers, dates, and countries of trips, and purpose. The International Trip Report Abstract (EPA Form 4550-1) shows the purpose and accomplishments of the trip, institutions or individuals contacted, and recommendations as to the future desirability of continuing these contacts. Also includes the annual summary reports of all foreign travel by EPA personnel.
Item a: Record copy
Close inactive records at end of year.
Destroy 6 years after file closure.
This schedule covers international travel reports maintained by the Office of International and Tribal Affairs at Headquarters. International travel reports maintained by other offices are to be filed with the related records (e.g., EPA 006 for program management) and retained according to the disposition instructions for the related records. Travel expense records are covered by EPA 028. See EPA 072 for records related to non-federally funded travel submitted to the Office of Government Ethics. Records related to official passports are covered by EPA 393.
Records containing sensitive or personal information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/21/2006 pursuant to NARA Bulletin 2006-04.
Office of International and Tribal Affairs, Office of Program Management
- Contact: Pamela Younger
- Telephone: 202-564-6631
EPA 028, EPA 072, EPA 393
Previous NARA Disposal Authority:
NC1-412-78-8/22-25, NC1-412-85-16/24-26, N1-412-03-10
EPA Approval: 07/26/2007
NARA Approval: 07/21/2009