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EPA Records Schedule 419
Status: Final, 10/31/2009
Title: Permit Compliance System (PCS)
Program: Enforcement and Compliance Assurance
Applicability: Agency-wide
Function: 108-025-02-02-02 - Issue Water Discharge Permits
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-97-1/1
Description:
The Permit Compliance System (PCS) is a computerized management information system for tracking permits, compliance, and enforcement status for the National Pollution Discharge Elimination System (NPDES) program. The system tracks information about wastewater treatment facilities discharging into navigable waters. Information includes facility characteristics, discharge characteristics, compliance schedules, permit conditions, inspections, and enforcement actions. Facilities report their compliance and status information by submitting Compliance Schedule Reports and Discharge Monitoring Reports (DMR) to regions or delegated states, which enter the information into the system. Inspection and enforcement information is collected and entered by regions and/or delegated states.
Disposition Instructions:
Item a: Electronic software program
This item is to be used only by the Office of Enforcement and Compliance Assurance, Enforcement Planning, Targeting and Data Division at Headquarters.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Disposable
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Follow instructions for EPA 171.
Item c: Electronic data
This item is to be used only by the Office of Enforcement and Compliance Assurance, Enforcement Planning, Targeting and Data Division at Headquarters.
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Permanent
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Close when superseded
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Transfer data every 2 years to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
This item is to be used only by the Office of Enforcement and Compliance Assurance, Enforcement Planning, Targeting and Data Division at Headquarters.
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Permanent
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Transfer those records necessary to document how the system captures, manipulates, and outputs data to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred with the electronic data (item c).
Guidance:
Permits are scheduled as EPA 205 (except RCRA) and EPA 478 for RCRA. Regional compliance and enforcement records are covered in EPA 211 and EPA 207, respectively. A subset of this system, the Industrial Facilities Discharge (IFD) File, is scheduled as EPA 444.
Reasons for Disposition:
The following changes were made in the 04/30/2008 version:
- Added applicability to disposition items a, c and e.
- Revised disposition instructions for items a and b.
- Revised title of disposition item e.
This item is a major system supporting operations required by statute and regulations for permitting, compliance, and enforcement. The system was previously appraised as permanent by the National Archives.
Custodians:
Office of Enforcement and Compliance Assurance, Office of Compliance, Enforcement Planning, Targeting and Data Division
- Contact: Mike Mundell
- Telephone: 202-564-7069
Related Schedules:
EPA 171, EPA 205, EPA 207, EPA 211, EPA 444, EPA 478
Previous NARA Disposal Authority:
NC1-412-81-13/8
Entry: 12/28/1992
EPA Approval: 12/18/1996
NARA Approval: 04/07/1997