EPA Records Schedule 421
Status: Final, 04/30/2008
Title: FIFRA/TSCA Tracking System (FTTS)
Program: Enforcement and Compliance Assurance
Function: 108-025-08 - Compliance and Enforcement
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
The FIFRA/TSCA Tracking System (FTTS) is a regional system used to track compliance activities such as inspections, case review, enforcement actions taken, samples collected, and pesticide grants and cooperative agreement information. The compliance monitoring and enforcement activities are tracked from the time an inspector conducts (or schedules) an inspection until the time the case is closed or the enforcement action is settled. The system provides for four categories of reports: (1) reporting and enforcement and compliance assurance priorities (RECAP), (2) standard reports, (3) ad hoc reports, and (4) tracking reports.
All 10 regions and headquarters use FTTS, but the FTTS regional databases work independently of one another. Regional FTTS data entry personnel send their data to headquarters every month to rebuild the National Compliance Data Base (NCDB).
Excludes: The NCDB scheduled as EPA 420.
Item a: Electronic software program
Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
Follow instructions for EPA 171.
Item c: Electronic data
Delete individual records 15 years after final action.
Item d: Output and reports
File with related records and follow instructions for the related records.
Item e: System documentation
Follow instructions for EPA 304, item a(1).
FTTS acts as a local activity tracking and management tool. Each FTTS system is a stand-alone system for each regional office and is capable of functioning as a reporting tool. FTTS interacts with the NCDB to provide support for the national pesticides and toxics program.
Input data for FTTS is extracted from a variety of documents such as inspection reports, import reviews, samples, etc. In addition, all of the data contained in FTTS is not transferred to NCDB. For example, selected data such as dates and comments are not included in the monthly update to NCDB. NCDB is scheduled as EPA 420.
Specific legal citations include, but are not limited to:
- Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), as amended, Sec. 2, 7 U.S.C. Sec. 136 et seq.
- Toxic Substances Control Act (TSCA), as amended, Sec. 2, 15 U.S.C. Sec. 2601 et seq.
- Emergency Planning and Community Right-to-Know Act (EPCRA), Sec. 13, 42 U.S.C. Sec. 11001 et seq.
Reasons for Disposition:
The following changes were made in the 04/30/2008 version:
- Revised the disposition instructions for items a, b and e.
- Revised title of disposition item e.
Initially this system was submitted as part of EPA 267 - FIFRA/TSCA Tracking System/National Compliance Data Base (FTTS/NCDB). During the appraisal review held on August 8, 2000, it was determined that the two systems should be scheduled separately, with the data for FTTS as disposable. The retention meets program needs.
EPA 171, EPA 304, EPA 420
Previous NARA Disposal Authority:
EPA Approval: 11/26/2002
NARA Approval: 03/04/2004