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EPA Records Schedule 447
Status: Final, 10/31/2009
Title: Environmental Monitoring and Assessment Program Information Management System (EMAP IMS)
Program: Research and Development
Applicability: National Health and Environmental Effects Research Laboratory (NHEERL)
Function: 316 - Applied Research and Science Support
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-96-1/14
Description:
The EMAP IMS is a scientific system developed and implemented to support collection, analysis, documentation, and dissemination of environmental and ecosystem monitoring and assessment information. System components include a distributed databases, a database housing spatial information, documented EMAP data sets and EMAP documents. The system has been active since 1992. Since 1994 the system has been available through the EMAP Web site.
Disposition Instructions:
Item a: Electronic software program
This item is to be used only by the Office of Research and Development, Environmental Effects Research Laboratory, Atlantic Ecology Division.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Disposable
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Follow instructions for EPA 171.
Item c: Electronic data
This item is to be used only by the Office of Research and Development, Environmental Effects Research Laboratory, Atlantic Ecology Division.
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Permanent
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Transfer data every 2 years to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
This item is to be used only by the Office of Research and Development, Environmental Effects Research Laboratory, Atlantic Ecology Division.
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Permanent
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Transfer those records necessary to document how the system captures, manipulates, and outputs data to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred with the electronic data (item c).
Guidance:
From 1990 to 1992 various labs were collecting data. In 1992, the system was created for centralized collection. The system redesign was completed in 1996. Data continues to be collected. Very little data was collected in FY 1996 and a substantial amount of data was collected for FY 1997. Access is through the EPA Web site.
Reasons for Disposition:
The following changes were made in the 04/30/2008 version:
- Revised disposition instructions for items a and b.
- Added applicability to disposition items a, c and e.
- Revised title of disposition item e.
This system is used to support EMAP scientific activities that target ecological risk assessment.
Custodians:
Office of Research and Development, Environmental Effects Research Laboratory, Atlantic Ecology Division
- Contact: Steven Hale
- Telephone: 401-782-3048
Related Schedules:
EPA 171
Previous NARA Disposal Authority:
Entry: 09/30/1996
EPA Approval: 12/19/1996
NARA Approval: 01/20/1999