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EPA Records Schedule 452
Status: Final, 09/30/2009
Title: Environmental Engineering and Technology Program Files
Program: Research and Development
Applicability: Headquarters
Function: 316-258 - Applied Science
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-71/2
Description:
Includes documentation related to the energy and industry research programs of the Agency. Major files categories include energy systems, energy control and conservation, laboratory coordination activities. Records consist of correspondence, memoranda, and all supporting attachments.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
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Permanent
-
Close inactive records at end of year.
-
Transfer to the National Archives 10 years after file closure.
Item a(2): Record copy - Electronic
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Permanent
-
Close inactive records at end of year.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1228.270 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
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Disposable
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Close file upon transfer to the National Archives.
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Delete after electronic record copy is successfully transferred to the National Archives.
Item b: All other copies
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Disposable
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Close inactive records at end of year.
-
Destroy 5 years after file closure.
Guidance:
Reasons for Disposition:
The following change was made in the 09/30/2009 version:
- Added file closure instructions for item a(2).
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
The following changes were made in the 01/31/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
Item c for electronic copies created with word processing and electronic mail applications deleted 08/21/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Research and Development
- Contact:
- Telephone:
Related Schedules:
Previous NARA Disposal Authority:
NC1-412-77-5/2, NC1-412-85-22/2
Entry: 02/24/1993
EPA Approval: 08/27/2007
NARA Approval: 06/22/2008