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EPA Records Schedule 467
Status: Final, 01/31/2013
Title: Office of Research and Development Management Information System (OMIS)
Program: Research and Development
Applicability: Agency-wide
Function: 316 - Applied Research and Science Support
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-06-21
Description:
The Office of Research and Development (ORD) Management Information System (OMIS) was created to provide a comprehensive automated system to assist ORD managers and staff with financial management, project tracking, human resources management, and laboratory implementation plan decisions. It allows for uniform reporting across all organizational units, reduces the number of ORD-wide calls for similar types of data, and provides a single repository of information that serves as the basis for decision making.
The system currently has four interrelated modules: Integrated Resources Management System (IRMS); Human Resources Management System (HRS); Procurement and Acquisition of Capital Equipment (PACE); and Facilities Management System (FMP).
The modules link as follows: IRMS links to the Integrated Financial Management System (IFMS); HRS links to the PeoplePlus system. All of the above links included in this schedule are or will be scheduled separately. End user access is through the EPA Internet.
Disposition Instructions:
Item a: Electronic software programs
This item is to be used only by the Office of Research and Development, Office of Science Information Management.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic data throughout the authorized retention period.
Item b: Input
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Varies
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Follow instructions for EPA 171.
Item c: Electronic data
This item is to be used only by the Office of Research and Development, Office of Science Information Management.
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Disposable
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Maintain individual records for 7 years after completion of action, then delete.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
This item is to be used only by the Office of Research and Development, Office of Science Information Management.
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Disposable
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Follow instructions for EPA 304, item a(1).
Guidance:
The PeoplePlus system is scheduled as EPA 300. The Management Accounting Reporting System (MARS) is part of the Integrated Financial Management System (IFMS) which is scheduled as EPA 054.
Reasons for Disposition:
The following change was made in the 01/31/2013 version:
- Updated contact information.
The following changes were made in the 04/30/2011 version:
- Revised applicability in disposition items a, c and e and custodian information.
The following changes were made in the 04/30/2008 version:
- Revised disposition instructions for items a, b and e.
- Added applicability to disposition items a, c and e.
- Revised title of disposition item e.
This system is used to improve the process of planning, developing, and tracking performance in response to the Government Performance and Results Act (GPRA) requirements. IRMS ensures that ORD's annual budget is linked to ORD programmatic plans and to reconcile the budget with IFMS. HRS is designed to assist senior managers to manage their resources. PACE is designed to manage the scientific equipment program from needs review to purchase approval. FMP is designed to assist senior management in the planning, coordination, and oversight of all buildings and facilities at ORD locations. Retention meets administrative and program needs.
Custodians:
Office of Research and Development, Office of Science Information Management
- Contact: Carla Adkins
- Telephone: 513-569-7759
Related Schedules:
EPA 054, EPA 171, EPA 300, EPA 304
Previous NARA Disposal Authority:
None
Entry: 06/02/2000
EPA Approval: 03/09/2006
NARA Approval: 06/23/2006