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EPA Records Schedule 472

Status: (to be superseded) Final, 04/30/2011

Title: Source Data Files Relating to In-House Radiological Research Projects

Program: Research and Development Laboratories

Applicability: National Exposure Research Laboratory (NERL)

Function: 316-258 - Applied Science

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes data files, exclusive of records in the in-house project case files or information in the laboratory notebooks, usually consisting of research findings, test results, magnetic tapes, large volumes of survey questionnaires, or recurring reports in paper format used in the collection and processing of raw data generated by experimental observations and radiological surveillance to arrive at conclusions or scientific determinations during the course of a research project.

One type of data file contains scientific data involved in emergency radiation or non-emergency radiation monitoring of nuclear spills, radiological incidents, space mission launches or nuclear accidents which would be needed for continued research purposes. Includes on-site or off-site radiological surveys and radiological dose calculations collected in or near the vicinity of a nuclear mishap. Involves the collection and coordination of pre-accident and post-accident documentation of environmental data obtained by EPA in cooperation or conjunction with other federal, state, or private agencies involved in investigating or surveillances of radiation spills, leaks, accidents, possible accidents and leaks, or other incidents. Includes original documentation or copies of original results of radiation testing completed by EPA or submitted to EPA by other agencies for compilation of the radiation monitoring data used for final published reports following the occurrence. Examples: Three Mile Island Nuclear Plant, Harrisburg, PA, accident of 1979; Massachusetts Bay Study of 1992 involving radioactive waste disposal dumped in Massachusetts Bay during 1946-1972; monitoring of the NASA Galileo Mission Spacecraft Launch of 1989; Chernobyl meltdown of 1986 in Russia involving radiation fallout in U.S.

Another type of data file contains data determined by competent scientific or technical personnel either to be duplicated or sufficiently summarized in technical reports or elsewhere in the project case file or laboratory notebooks, or to be of such a routine, repetitive, or fragmentary nature that they would not be needed for continued research purposes.

Disposition Instructions:

Item a(1): Scientific data needed for continued research purposes - Nonelectronic

Includes emergency radiation or non-emergency radiation monitoring of nuclear spills, radiological incidents, space mission launches or nuclear accidents for Three Mile Island, Massachusetts Bay Study, NASA Galileo Launch, and Chernobyl.

Item a(2): Scientific data needed for continued research purposes - Electronic

Includes emergency radiation or non-emergency radiation monitoring of nuclear spills, radiological incidents, space mission launches or nuclear accidents for Three Mile Island, Massachusetts Bay Study, NASA Galileo Launch, and Chernobyl.

Item a(3): Scientific data needed for continued research purposes - Electronic copy of records transferred to the National Archives

Includes emergency radiation or non-emergency radiation monitoring of nuclear spills, radiological incidents, space mission launches or nuclear accidents for Three Mile Island, Massachusetts Bay Study, NASA Galileo Launch, and Chernobyl.

Item b: Other data files

Guidance:

Contact the National Records Management Program (NRMP) for assistance in scheduling records similar to item a.

Data files should be identified so they can be linked to specific projects and/or laboratory notebooks.

Other research project files for the Office of Research and Development are covered in EPA 501 and 503.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

The following changes were made in the 01/31/2008 version:

Item c for electronic copies created with word processing and electronic mail applications deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Research and Development, Environmental Sciences Division

Related Schedules:

EPA 501, EPA 503

Previous NARA Disposal Authority:

N1-412-96-4

Entry: 08/01/1995

EPA Approval: 08/27/2007

NARA Approval: 06/22/2008

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