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EPA Records Schedule 494
Status: Final, 09/30/2009
Title: Trends Report (TRRP)
Program: Air
Applicability: Agency-wide, with exceptions
Function: 108-023-01 - Air Monitoring and Forecasting
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-99-6
Description:
The Trends Report (TRRP) system provides standard national reports used to prepare the annual "National Air Quality and Trends Report." The system is also used to set new air quality standards, and determine impacts of new standards and other air regulations. It uses standard Air Quality System (AQS) data retrieval programs to acquire AQS data on NAMS (national air monitoring station) and SLAMS (state/local air monitoring station) siting, air quality concentrations, and 50 to 100 small statistical packages (SAS) programs to perform ad hoc statistical analyses.
Disposition Instructions:
Item a: Electronic software program
To be used only by the Office of Air and Radiation, Office of Air Quality Planning and Standards, Air Quality Assessment Division.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period..
Item b: Input
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Disposable
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Follow instructions for EPA 171.
Item c: Electronic data
To be used only by the Office of Air and Radiation, Office of Air Quality Planning and Standards, Air Quality Assessment Division.
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Disposable
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Destroy 1 year after data is superseded.
Item d: Output and reports
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Varies
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Close when Trends Report sent to NTIS for distribution.
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File with related records and follow instructions for related records.
Item e: System documentation
To be used only by the Office of Air and Radiation, Office of Air Quality Planning and Standards, Air Quality Assessment Division.
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Disposable
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Follow instructions for EPA 304, item a(1).
Guidance:
The Trends Report is retained according to the disposition instructions for EPA 250 for publications and promotional items.
AQS is scheduled as EPA 496.
Reasons for Disposition:
The following changes were made in the 04/30/2008 version:
- Revised disposition instructions for items a and e.
- Revised title of disposition item e.
This system supports various reporting functions for the Air program and is used to produce the Agency's "National Air Quality and Emissions Trends Report." It is also used for trend assessments and development of regulations and standards.
Custodians:
Office of Air and Radiation, Office of Air Quality Planning and Standards, Air Quality Assessment Division
- Contact: David Mintz
- Telephone: 919-541-5224
Related Schedules:
EPA 171, EPA 250, EPA 304, EPA 496
Previous NARA Disposal Authority:
Entry: 06/05/1993
EPA Approval: 09/24/1998
NARA Approval: 04/27/2000