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EPA Records Schedule 518

Status: (to be superseded) Final, 04/30/2011

Title: Rulemaking Committees

Program: All Programs

Applicability: Agency-wide

Function: 306-114 - Regulatory Creation

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes records of rulemaking committees and work groups. Records consist of meeting notes, organizing charter, reports, and correspondence pertaining to policy matters.

Disposition Instructions:

Item a(1): Published regulations, standards, and guidelines - Nonelectronic

Item a(2): Published regulations, standards, and guidelines - Electronic

Item a(3): Published regulations, standards, and guidelines - Electronic copy of records transferred to the National Archives

Item b: Unpublished regulations, standards, and guidelines

Guidance:

Disposition is to be applied by committee chair who designates the official copy of committee records and custodian.

Regulations, standards, and guidelines are scheduled as EPA 149 and dockets as EPA 150.

Other committee files are covered by the following schedules: EPA 180 for committee management records for Federal Advisory Committee Act (FACA) committees; EPA 181 for FACA advisory groups; EPA 186 for copies of committee records not maintained by the sponsor or secretariat; EPA 187 for intra-agency and internal committees; EPA 188 for the Quality and Information Council; EPA 525 for congressional committees (maintained by the Office of Congressional and Intergovernmental Relations); and EPA 737 for CIO committee records

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

The following changes were made in the 02/29/2008 version:

Item c for electronic copies created with word processing and electronic mail applications deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 149, EPA 150, EPA 180, EPA 181, EPA 186, EPA 187, EPA 188, EPA 525, EPA 737

Previous NARA Disposal Authority:

NC1-412-78-10/13c, NC1-412-84-1/17c, N1-412-94-2/47

Entry: 07/06/1993

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

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