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EPA Records Schedule 527

Status: (to be superseded) Final, 04/30/2011

Title: Grants File - Congressional Data Transfer

Program: Congressional and Intergovernmental Relations

Applicability: Headquarters

Function: 303-100 - Congressional Liaison Operations

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains documentation and data relating to EPA grants made to states, municipalities, counties, interstate groups, and institutions within states. Records consist of notification of grant awards, notification of grant increases, letters to Congressmen about grant awards or increases, letters from Congressmen and state officials regarding release of funds or system of allotting funds, news clips, extracts from the Congressional Record, and summary of grant payments.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives

Guidance:

Reasons for Disposition:

The following changes were made in the 01/31/2008 version:

Item b for electronic copies created with word processing and electronic mail applications deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Custodians:

Office of the Administrator, Office of Congressional and Intergovernmental Relations

Related Schedules:

Previous NARA Disposal Authority:

NC-412-75-10/4, N1-412-87-2/9

Entry: 07/14/1993

EPA Approval: 07/26/2007

NARA Approval: 01/13/2009

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