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EPA Records Schedule 546
Status: Final, 02/20/2007
Title: Personnel Counseling Records
Program: Personnel
Applicability: Agency-wide
Function: 403-256 - Employee Relations
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 1/26
Description:
Includes counseling files consisting of reports of interviews, analyses, and related records. Also includes alcohol and drug abuse program files consisting of records created in planning, coordinating, and directing an alcohol and drug abuse program.
Disposition Instructions:
Item a: Counseling files
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Disposable
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Destroy 3 years after termination of counseling.
Item b: Alcohol and drug abuse program files
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Disposable
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Destroy when 3 years old.
Guidance:
Federal workplace drug testing program files are covered by EPA 569. Disciplinary action case files pertaining to actions taken against employees for drug use, drug possession, failure to comply with drug testing procedures, and similar matters are covered in EPA 564.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Disposition conforms to NARA's General Records Schedule 1, item 26.
Custodians:
Multiple units
Related Schedules:
EPA 564, EPA 569
Previous NARA Disposal Authority:
N1-412-87-3/7
Entry: 07/22/1993
EPA Approval: Not applicable
NARA Approval: 04/00/2003