EPA Records Schedule 554
Status: Final, 03/31/2009
Title: Agency Personnel Folders - Public Health Service Commissioned Corps Personnel
Function: 403-251-03 - Perform Personnel Actions
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Documents accumulated to provide a record of status and service of personnel temporarily assigned to EPA. The Public Health Service (PHS) personnel office specifies the "duplicate" documents to be maintained by non-PHS agencies.
Item a: Record copy
Close inactive records upon transfer or separation.
Destroy 2 years after file closure.
This item is to be applied by personnel offices. Other official personnel folders (OPFs) are scheduled as EPA 553.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.
Previous NARA Disposal Authority:
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009