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EPA Records Schedule 554

Status: Final, 03/31/2009

Title: Agency Personnel Folders - Public Health Service Commissioned Corps Personnel

Program: Personnel

Applicability: Agency-wide

Function: 403-251-03 - Perform Personnel Actions

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Documents accumulated to provide a record of status and service of personnel temporarily assigned to EPA. The Public Health Service (PHS) personnel office specifies the "duplicate" documents to be maintained by non-PHS agencies.

Disposition Instructions:

Item a: Record copy

Guidance:

This item is to be applied by personnel offices. Other official personnel folders (OPFs) are scheduled as EPA 553.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item b for electronic copies created with word processing and electronic mail applications deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 553

Previous NARA Disposal Authority:

NC1-412-85-28/4

Entry: 07/27/1993

EPA Approval: 06/15/2007

NARA Approval: 03/06/2009

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