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EPA Records Schedule 557

Status: Final, 04/30/2007

Title: Offers of Employment Files

Program: Personnel

Applicability: Agency-wide

Function: 403-251-02 - Acquire Personnel

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains correspondence, including letters and telegrams, offering appointments to potential employees.

Disposition Instructions:

Item a: Accepted offers

Item b(1): Declined offers - When name is received from certificate of eligibles

Item b(2): Declined offers - Temporary or excepted appointment

Item b(3): Declined offers - All others

Guidance:

If offer is accepted, file with temporary personnel papers on left side of folder (See EPA 553, item b). Declined offers for temporary or excepted appointments are filed with the employment applications covered by EPA 556 for examining and certification records.

Official personnel folders for civilians are covered in EPA 553 and Public Health Service Corps commissioned personnel in EPA 554. See EPA 100 for appointee clearance and vetting files.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

Disposition conforms to NARA's General Records Schedule 1, item 4.

Item c for electronic mail and word processing system copies 08/22/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 100, EPA 553, EPA 554, EPA 556

Previous NARA Disposal Authority:

NC-412-75-4/4, NC1-412-85-28/7

Entry: 07/27/1993

EPA Approval: Not applicable

NARA Approval: 04/00/2003

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