EPA Records Schedule 560
Status: Final, 02/20/2007
Title: Notifications of Personnel Actions - Standard Form 50
Function: 403-251-03 - Perform Personnel Actions
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 1/14
Consists of Standard Form (SF) 50, documenting all individual personnel actions such as employment, promotions, transfers, separation, exclusive of the copy in the Official Personnel Folders.
Item a: Chronological file copies, including fact sheets, maintained in personnel offices
Destroy when 2 years old.
Item b: All other copies maintained in personnel offices
Destroy when 1 year old.
Official Personnel Folders - Civilian are scheduled as EPA 553. Agency Personnel Folders - Public Health Service Corps Commissioned Personnel are covered in EPA 554 and Appointment Files as EPA 557.
As required by 36 CFR 1228.58, records with special restrictions such as confidential business information (CBI) or those exempted from disclosure by statute such as the Privacy Act must be shredded or otherwise definitely destroyed with witnessed disposal for records destroyed by contractors.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 1, item 14.
Item c for electronic mail and word processing system copies deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.
EPA 553, EPA 554, EPA 557
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998