EPA Records Schedule 561
Status: Final, 10/31/2010
Title: Personnel Correspondence and Forms Files Relating to Individual Employees
Function: 403-256 - Employee Relations
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 1/17
Contains operating personnel office records relating to individual employees not maintained in the Official Personnel Folders (OPFs) and not provided for elsewhere.
Item a: Correspondence and forms relating to pending personnel actions
Destroy when action is completed.
Item b(1): Retention registers used to effect reduction-in-force actions
Destroy when 2 years old.
Item b(2): Retention registers from which no reduction-in-force actions have been taken and related records
Destroy when superseded or obsolete.
Item c: All other correspondence and forms
Destroy when 6 months old.
Item c of this schedule covers copies of the Senior Agency Officials Separation or Transfer Records Checklist and the Employee Separation Checkout List maintained by offices other than the Shared Service Centers. The copy maintained by the Shared Service Centers is covered by schedule 568.
Correspondence related to the general administration and operation of the personnel function is covered by EPA 568.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 1, item 17.
Item d for electronic mail and word processing system copies deleted 08/22/2006 pursuant to NARA Bulletin 2006-04.
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998