EPA Records Schedule 568
Status: Final, 05/31/2011
Title: Personnel Correspondence Files Related to General Administration
Program: All Programs
Function: 403 - Human Resource Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 1/3
Consists of correspondence, reports, and other records relating to the general administration and operation of personnel functions, but excluding records specifically described elsewhere in the records schedules and records maintained at agency staff planning levels.
Item a: Record copy
Destroy when 3 years old.
This item includes panel interview notes for candidates held in any office. Panel interview notes for candidates under merit promotion maintained by personnel offices are covered by EPA 562. This item also covers timesheets for Senior Environmental Employment (SEE) Program employees and personnel records related to interns. The Senior Agency Officials Separation or Transfer Records Checklist and Employee Separation Checkout List maintained by the Shared Service Centers are covered by this schedule. Copies of the separation forms maintained by other offices are covered by schedule 561, item c.
For personnel correspondence and forms related to individual employees not maintained in the Official Personnel Folders (OPFs), see EPA 561.
Reasons for Disposition:
The following change was made in the 05/31/2011 version:
- Updated guidance to include records related to interns.
The following change was made in the 10/31/2010 version:
- Updated guidance to include the employee separation checklist.
The following change was made in the 01/31/2009 version:
- Updated guidance to include the senior officials separation checklist.
Conforms to NARA's General Records Schedule 1, item 3.
Item b for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
EPA 561, EPA 562
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 04/00/2003