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EPA Records Schedule 584
Status: Final, 03/31/2009
Title: Industrial Hygiene Files
Program: Safety
Applicability: Agency-wide
Function: 401-119-03 - Provide Safety, Health, and Environmental Services
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-63/4
Description:
Contains standards and practices documents created in the development of industrial hygiene standards and practices to protect health and safety of workers, including developmental and production operations; the location design, layout, equipment, and construction of facilities and other areas requiring industrial hygiene standards. Includes recommendations, coordination actions, studies and other actions taken to establish standards. Also includes employee exposure reports, asbestos and medical monitoring and surveillance records.
Disposition Instructions:
Item a: Standards and practices documents and routine medical monitoring records
-
Disposable
-
Close inactive records when material is superseded.
-
Destroy 5 years after file closure.
Item b: Employee exposure records
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Disposable
-
Close inactive records when report is completed.
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Destroy 75 years after file closure.
Item c: Asbestos monitoring records
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Disposable
-
Close inactive records when report is completed.
-
Destroy 75 years after file closure.
Guidance:
See EPA 499 for records related to employee occupational exposure to ionizing radiation maintained by the Radiation and Indoor Environments National Laboratory (RIENL).
Reasons for Disposition:
The following changes were made in the 12/31/2008 version:
- Revised retention of items b and c from 30 years to 75 years to be consistent with other records monitoring long-term health effects of employees.
- Added cross reference.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item d for electronic copies created with word processing and electronic mail applications deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 499
Previous NARA Disposal Authority:
NC1-412-85-8/12
Entry: 08/11/1993
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009