EPA Records Schedule 600
Status: Final, 11/30/2010
Title: Deviation Requests
Function: 205 - Federal Financial Assistance
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Includes requests for deviation from established assistance policies and procedures submitted by award officials.
Item a: Record copy
Close inactive records at end of year.
Destroy 4 years after file closure. If records are microformed, destroy paper after quality assurance is completed.
Item b: (Reserved)
Item c: (Reserved)
Other schedules relating to grants include EPA 001 for Superfund site-specific grants and other program support agreements, EPA 232 for waste water construction and state revolving fund grants, and EPA 003 for other types of grants and program support agreements. See EPA 575 for the Grants Information and Control System. Recipient and contractor debarment and suspension records are covered by EPA 601.
Reasons for Disposition:
The following change was made in the 11/30/2010 version:
- Revised the function code.
The following changes were made in the 06/30/2007 version:
- Changed title of item a to Record copy.
- Deleted items b and c for microforms.
Item d for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
EPA 001, EPA 003, EPA 232, EPA 575, EPA 601
Previous NARA Disposal Authority:
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009