EPA Records Schedule 601
Status: Final, 03/31/2009
Title: Recipient and Contractor Debarment and Suspension Records
Function: 301-091 - Corrective Action
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Consists of documents relating to investigations of contractors and other recipients for debarment or suspension from contracting with or receiving assistance from the federal government. Includes copies of Inspector General reports, attorney recommendations for actions, notifications to respondents, respondents' submissions, hearing transcripts, briefs and motions, final determinations, and settlement agreements for debarment and suspension cases per 48 CFR Subpart 9.4 and 40 CFR Part 32, and other related documents.
Item a: Record copy
Close inactive records after case is closed, period of debarment or voluntary exclusion is completed or all provisions of the settlement agreement have been completed, whichever is later.
Destroy 6 years and 3 months after file closure.
See EPA 001 for Superfund site-specific grants and other program support agreements, EPA 232 for waste water construction and state revolving fund grants, and EPA 003 for other types of grants and program support agreements. The Grants Information and Control System (GICS) is covered by EPA 575. EPA 600 covers deviation requests.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The following change was made in the 08/23/2006 version:
- Deleted item b as nonrecords.
Item c - Electronic copies created with word processing and electronic mail applications deleted pursuant to NARA Bulletin 2006-04.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
EPA 001, EPA 003, EPA 232, EPA 575, EPA 600
Previous NARA Disposal Authority:
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009