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EPA Records Schedule 601

Status: (to be superseded) Final, 03/31/2009

Title: Recipient and Contractor Debarment and Suspension Records

Program: Grants

Applicability: Agency-wide

Function: 301-091 - Corrective Action

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Consists of documents relating to investigations of contractors and other recipients for debarment or suspension from contracting with or receiving assistance from the federal government. Includes copies of Inspector General reports, attorney recommendations for actions, notifications to respondents, respondents' submissions, hearing transcripts, briefs and motions, final determinations, and settlement agreements for debarment and suspension cases per 48 CFR Subpart 9.4 and 40 CFR Part 32, and other related documents.

Disposition Instructions:

Item a: Record copy

Guidance:

See EPA 001 for Superfund site-specific grants and other program support agreements, EPA 232 for waste water construction and state revolving fund grants, and EPA 003 for other types of grants and program support agreements. The Grants Information and Control System (GICS) is covered by EPA 575. EPA 600 covers deviation requests.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

The following change was made in the 08/23/2006 version:

Item c - Electronic copies created with word processing and electronic mail applications deleted pursuant to NARA Bulletin 2006-04.

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Custodians:

Multiple units

Related Schedules:

EPA 001, EPA 003, EPA 232, EPA 575, EPA 600

Previous NARA Disposal Authority:

NC1-412-85-25/7

Entry: 09/03/1993

EPA Approval: 06/15/2007

NARA Approval: 03/06/2009

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