EPA Records Schedule 607
Status: Final, 06/30/2007
Title: Top Secret Accounting and Control Files
Program: Facilities and Support Services
Function: 401-121 - Security Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 18/5
Consists of registers maintained at control points to indicate accountability over security classified documents, reflecting the receipt, dispatch, or destruction of the documents. Also includes forms that accompany documents to ensure continuing control, showing names of persons handling the documents, intraoffice routing and comparable data.
Item a: Registers
Destroy 5 years after document is downgraded, transferred, or destroyed.
Item b: Forms
Destroy immediately after document is downgraded, transferred, or destroyed.
Other records related to classified documents are scheduled as EPA 604 for document receipt files, EPA 605 for destruction certificates, EPA 606 for classified document inventory files, EPA 608 for access requests, EPA 609 for classified document container security, and EPA 628 for classified information nondisclosure agreements.
Reasons for Disposition:
The following items were revised in the 06/30/2007 version to conform to NARA's General Records Schedule 18, item 5:
The title of the schedule was changed from Security Classified Accounting and Control Files.
The retention for item a was increased from 2 to 5 years.
Item c for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
EPA 604, EPA 605, EPA 606, EPA 608, EPA 609, EPA 628
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998