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EPA Records Schedule 609
Status: Final, 10/31/2009
Title: Classified Document Container Security Files
Program: Facilities and Support Services
Applicability: Agency-wide
Function: 401-121 - Security Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 18/7
Description:
Consists of forms or lists used to record safe and padlock combinations, names of individuals knowing combinations, and comparable data used to control access into classified document containers.
Also contains forms placed in safes, cabinets, or vaults containing security classified documents that record opening, closing, and routine checking of the security of the container, such as locking doors and windows, and activating alarms. Included are such forms as SF 701, Activity Security Checklist, and SF 702, Security Container Check Sheet.
Disposition Instructions:
Item a: Forms or lists used to record combination information
-
Disposable
-
Destroy when superseded by a new form or list, or upon turn in of containers.
Item b: Forms recording access to classified document containers
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Disposable
-
Destroy 3 months following the last entry on the form.
Guidance:
Forms involved in investigations are to be retained until completion of the investigation.
Other records related to classified documents are scheduled as:
- EPA 604 - Document Receipt Files
- EPA 605 - Destruction Certificates Files
- EPA 606 - Classified Document Inventory Files
- EPA 607 - Top Secret Accounting and Control Files
- EPA 608 - Access Request Files
- EPA 628 - Classified Information Nondisclosure Agreements
Reasons for Disposition:
Conforms to NARA's General Records Schedule 18, item 7.
Item c for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 604, EPA 605, EPA 606, EPA 607, EPA 608, EPA 628
Previous NARA Disposal Authority:
NC-412-75-3/I/6, NC1-412-85-26/III/6 and 24
Entry: 09/09/1993
EPA Approval: Not applicable
NARA Approval: 12/00/1998