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EPA Records Schedule 625
Status: Final, 03/31/2009
Title: Guard Service Performance
Program: Facilities and Support Services
Applicability: Agency-wide
Function: 401-121 - Security Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-65/1
Description:
Records relate to performance of contract security guards.
Disposition Instructions:
Item a: Contracts
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Disposable
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Close inactive records after completion of the contract.
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Destroy 2 years after file closure.
Item b: General correspondence
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Disposable
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Close inactive records at end of year.
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Destroy 2 years after file closure.
Item c: Nonperformance of assigned duties records
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Disposable
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Close inactive records after completion of the contract.
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Destroy 1 year after file closure.
Item d: Post orders
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Disposable
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Close inactive records as a Post Order is superseded or discontinuance of the post.
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Destroy 1 year after file closure.
Item e: Special orders
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Disposable
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Close inactive records upon termination of the Special Order.
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Destroy 6 months after file closure.
Guidance:
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The file closure instructions for item b has been changed from when no longer applicable to end of year. The retention has not changed.
Item f for electronic copies created with word processing and electronic mail applications deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
Previous NARA Disposal Authority:
NC1-412-85-26/III/23
Entry: 09/10/1993
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009