EPA Records Schedule 627
Status: Final, 11/30/2010
Title: Credentials Files
Program: All Programs
Function: 401-121 - Security Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 11/4
Contains identification credentials and related records.
Item a: Identification credentials
Includes cards, badges, parking permits, photographs, Agency permits to operate motor vehicles, and property, visitors passes, and other identification credentials.
Destroy credentials 3 months after return to issuing office.
Item b: Receipts, indices, listings, and accountable records
Destroy after all listed credentials are accounted for.
Identification cards are covered by Privacy Act system of records EPA-19. Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The following change was made in the 11/30/2010 version:
- Changed Program from Facilities and Support Services to All Programs.
Conforms to NARA's General Records Schedule 11, item 4.
Item b for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998