EPA Records Schedule 627

Status: Final, 11/30/2010

Title: Credentials Files

Program: All Programs

Applicability: Agency-wide

Function: 401-121 - Security Management

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

General Records Schedule 11/4

Description:

Contains identification credentials and related records.

Disposition Instructions:

Item a: Identification credentials

Includes cards, badges, parking permits, photographs, Agency permits to operate motor vehicles, and property, visitors passes, and other identification credentials.

Disposable
Destroy credentials 3 months after return to issuing office.

Item b: Receipts, indices, listings, and accountable records

Disposable
Destroy after all listed credentials are accounted for.

Guidance:

Identification cards are covered by Privacy Act system of records EPA-19. Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

The following change was made in the 11/30/2010 version:

Changed Program from Facilities and Support Services to All Programs.

Conforms to NARA's General Records Schedule 11, item 4.

Item b for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

Previous NARA Disposal Authority:

NC-412-75-2/VIII/7, NC1-412-85-26/III/25

Entry: 09/10/1993

EPA Approval: Not applicable

NARA Approval: 12/00/1998

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EPA Records Schedule 627

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