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EPA Records Schedule 628
Status: Final, 10/31/2009
Title: Classified Information Nondisclosure Agreements
Program: Facilities and Support Services
Applicability: Agency-wide
Function: 401-121 - Security Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 18/25
Description:
Copies of nondisclosure agreements, such as SF 312, Classified Information Nondisclosure Agreement, signed by personnel with access to information that is classified under standards put forth by Executive Orders governing national security classification.
Disposition Instructions:
Item a: If maintained separately from the individual's official personnel folder
-
Disposable
-
Destroy when 70 years old.
Item b: If maintained in the individual's official personnel folder
-
Disposable
-
File with related records and follow instructions for related records (EPA 553 or EPA 554).
Guidance:
These forms should be maintained separately from personnel security clearance files but may be filed on the right side of the official personnel folder.
Records related to access to confidential business information (CBI) are covered in EPA 624.
See EPA 553 for official personnel folders (OPFs) for civilians and EPA 554 for Public Health Service Corps commissioned personnel.
Other records related to classified documents are scheduled as:
- EPA 604 - Document Receipt Files
- EPA 605 - Destruction Certificates Files
- EPA 606 - Classified Document Inventory Files
- EPA 607 - Top Secret Accounting and Control Files
- EPA 608 - Access Request Files
- EPA 609 - Classified Document Container Security Files
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 18, item 25.
Item c for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 553, EPA 554, EPA 604, EPA 605, EPA 606, EPA 607, EPA 608, EPA 609, EPA 624
Previous NARA Disposal Authority:
NC1-412-85-26/III/26
Entry: 09/10/1993
EPA Approval: Not applicable
NARA Approval: 12/00/1998