EPA Records Schedule 629
Status: Final, 02/21/2007
Title: Surplus Personal Property Case Files
Program: Facilities and Support Services
Function: 401-119-02 - Acquire and Manage Fleets and Equipment
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 4/3
Case files on sales of surplus personal property, comprising invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.
Item a: Transactions of more than $25,000
Destroy 6 years after final payment.
Item b: Transactions of $25,000 or less
Destroy 3 years after final payment.
Other personal property records are scheduled as:
- EPA 630 - Excess Personal Property Reports
- EPA 631 - Personal Property Records
Surplus real property case files are covered by EPA 669.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 4, item 3.
Item b for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
EPA 630, EPA 631, EPA 669
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998