EPA Records Schedule 631
Status: Final, 03/31/2009
Title: Personal Property Records
Program: Facilities and Support Services
Function: 401-119-02 - Acquire and Manage Fleets and Equipment
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Consists of registers or tracking systems on personal property items. Includes transactions such as establishing new items, receiving reports, purchase requisitions, issues, inventory adjustments, and related information.
Item a: Record copy
Close inactive records after life of equipment.
Destroy 3 years after file closure.
Other personal property records are scheduled as EPA 629 for surplus personal property case files and EPA 630 for excess personal property reports.
Reasons for Disposition:
The following change was made in the 12/31/2008 version:
- Added previously approved NARA disposal authority.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed. Wording in the description has been revised.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
EPA 629, EPA 630
Previous NARA Disposal Authority:
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009