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EPA Records Schedule 641
Status: Final, 02/21/2007
Title: Motor Vehicle Operator Files
Program: Facilities and Support Services
Applicability: Agency-wide
Function: 401-119-02 - Acquire and Manage Fleets and Equipment
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 10/7
Description:
Contains records relating to individual employee operations of government-owned vehicles, including driver tests, authorization to use, safe driving awards, and related correspondence.
Disposition Instructions:
Item a: Record copy
-
Disposable
-
Destroy 3 years after separation of employees or 3 years after recision of authorization to operate Government-owned vehicle, whichever is sooner.
Guidance:
Other records series related to motor vehicles are scheduled as:
- EPA 635 - Motor Vehicle Operating and Maintenance Files
- EPA 636 - Motor Vehicle Cost Files
- EPA 637 - Motor Vehicle Report Files
- EPA 638 - Motor Vehicle Accident Files
- EPA 639 - Motor Vehicle Release Files
- EPA 640 - Motor Vehicle Leases from GSA
Reasons for Disposition:
Conforms to NARA's General Records Schedule 10, item 7.
Item b for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 635, EPA 636, EPA 637, EPA 638, EPA 639, EPA 640
Previous NARA Disposal Authority:
NC-412-75-2/II/7, NC1-412-85-26/V/7
Entry: 09/13/1993
EPA Approval: Not applicable
NARA Approval: 12/00/1998