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EPA Records Schedule 650
Status: Final, 02/01/2007
Title: General Communications Files
Program: Facilities and Support Services
Applicability: Agency-wide
Function: 404 - Information and Technology Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 12/2
Description:
Includes records related to communications and telecommunications.
Disposition Instructions:
Item a: Correspondence and related records pertaining to internal administration and operation
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Disposable
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Destroy when 2 years old.
Item b: Telecommunications general files
Includes plans, reports, and other records pertaining to equipment requests, telephone service, and like matters.
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Disposable
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Destroy when 3 years old.
Item c: Telecommunications statistical reports
Includes cost and volume data.
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Disposable
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Destroy when 1 year old.
Item d(1): Telecommunications voucher files
Includes reference copies of vouchers, bills, invoices, and related records.
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Disposable
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Destroy when 1 fiscal year old.
Item d(2): Telecommunications installation, change, removal, and servicing of equipment
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Disposable
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Destroy 1 year after audit or when 3 years old, whichever is sooner.
Item e: Agreements and background data for telecommunications services
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Disposable
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Destroy 2 years after expiration or cancellation of agreement.
Guidance:
Other records related to communications and telecommunications include: EPA 144 for IT infrastructure and implementation files; EPA 652 for telecommunications operational files; EPA 653 for messenger service files; EPA 654 for post office and private mail company records; and EPA 655 for mail and delivery service control files.
Reasons for Disposition:
Disposition conforms with NARA's General Records Schedule 12, item 2.
Item f for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 144, EPA 652, EPA 653, EPA 654, EPA 655
Previous NARA Disposal Authority:
NC-412-75-2/IV/1 and 2, NC1-412-85-26/VII/1 and 2, N1-412-86-3/29
Entry: 09/14/1993
EPA Approval: Not applicable
NARA Approval: 12/00/1998