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EPA Records Schedule 654

Status: Final, 02/21/2007

Title: Post Office and Private Mail Company Records

Program: Facilities and Support Services

Applicability: Agency-wide

Function: 405-146 - Services Acquisition

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Consists of records relating to incoming or outgoing registered mail pouches, registered, certified, insured, overnight, express, and special delivery mail including receipts and return receipts.

Also includes application for registration and certification of declared value mail and reports of loss, rifling, delayed or late delivery, wrong delivery, or other improper treatment of mail.

Disposition Instructions:

Item a: Records relating to incoming or outgoing mail

Item b: Applications

Item c: Reports

Guidance:

Items 5 and 9 of NC1-412-85-26/VII, previously approved by the National Archives, are included in this GRS item.

Other mail and postal records are scheduled as EPA 655 - Mail and Delivery Service Control Files.

Reasons for Disposition:

Conforms to NARA's General Records Schedule 12, item 5.

Item d for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 655

Previous NARA Disposal Authority:

NC-412-75-2/IV/7 and 9, NC1-412-85-26/VII/5 and 9

Entry: 09/15/1993

EPA Approval: Not applicable

NARA Approval: 12/00/1998

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