EPA Records Schedule 656
Status: (to be superseded) Final, 02/29/2008
Title: Board of Contract Appeals Cases
Program: General Counsel
Function: 405 - Supply Chain Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Consists of copies of the appeal file filed with the Department of Interior Board of Contract Appeals, written memoranda of legal arguments (if any filed), relevant documents relating to disputed contractual issues, contracting officer's final decision, briefs, motions, and pleadings.
Item a: Record copy
Close inactive records 2 years after final resolution or settlement of appeal or 2 years after payment, if any, of judgment or settlement amount, whichever is later.
Destroy 10 years after file closure, or 10 years after final payment under contract, whichever is later.
Final resolution of appeal includes all applicable appeals and does not mean final Agency decision.
Case files maintained by the Office of General Counsel in Cincinnati and Research Triangle Park are also covered by this schedule.
Restrictions related to source selection information can be found in the Federal Acquisition Regulations, FAR 3.104.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Office of General Counsel, Finance and Operations Law Office
Previous NARA Disposal Authority:
EPA Approval: 05/24/2007
NARA Approval: 01/20/2008