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EPA Records Schedule 661

Status: (to be superseded) Final, 02/21/2007

Title: Printing Project Files

Program: All Programs

Applicability: Agency-wide

Function: 405-146 - Services Acquisition

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes job or project records containing information relating to the planning and execution of printing, binding, duplication, and distribution jobs.

Disposition Instructions:

Item a: Files pertaining to the accomplishment of the printing job

Includes the requisitions, bills, samples, manuscript clearances, and related documents exclusive of (1) requisitions on the Public Printer and related records; and (2) records relating to services obtained outside the Agency.

Item b: Files pertaining to planning and other technical matters

Guidance:

Procurement records for the Public Printer are covered in EPA 535. Control Files for Printing, Binding, Duplication and Distribution can be found in EPA 662. See EPA 250 for Publications and Promotional Items.

Reasons for Disposition:

Conforms to NARA's General Records Schedule 13, item 2.

Item c for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 250, EPA 535, EPA 662

Previous NARA Disposal Authority:

N1-412-75-2/V/2, NC1-412-85-26/VIII/2

Entry: 09/16/1993

EPA Approval: Not applicable

NARA Approval: 12/00/1998

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