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EPA Records Schedule 666
Status: Final, 02/20/2007
Title: Agency Space Files
Program: Facilities and Support Services
Applicability: Agency-wide
Function: 401-119-01 - Acquire and Manage Facilities
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 11/2
Description:
Records relating to the allocation, utilization, and release of space under EPA control, and related reports to the General Services Administration.
Disposition Instructions:
Item a: Building plan files, surveys and other records utilized in space planning, assignment, and adjustment
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Disposable
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Destroy 2 years after termination of assignment, or when lease is canceled, or when plans are superseded or obsolete.
Item b(1): Agency reports to GSA, including SF 81, Request for Space, and related documents
Includes correspondence with and reports to staff agencies relating to space holdings and requirements.
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Disposable
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Destroy when 2 years old.
Item b(2): Copies of correspondence and reports in subordinate reporting units and related work papers
Includes correspondence with and reports to staff agencies relating to space holdings and requirements.
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Disposable
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Destroy when 1 year old.
Guidance:
Other real estate management records are scheduled as:
- EPA 667 - Real Estate Project Requests
- EPA 668 - Real Property Records
- EPA 669 - Surplus Real Property Case Files
Reasons for Disposition:
Conforms with NARA's General Records Schedule 11, item 2.
Item c for electronic mail and word processing system copies deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 667, EPA 668, EPA 669
Previous NARA Disposal Authority:
NC-75-412-2/VIII/1, NC1-412-85-26/IX/1
Entry: 09/16/1993
EPA Approval: Not applicable
NARA Approval: 12/00/1998