EPA Records Schedule 668
Status: Final, 03/31/2009
Title: Real Property Records
Program: Facilities and Support Services
Function: 401-119-01 - Acquire and Manage Facilities
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains title papers documenting the acquisition of real property. Records include lease files, individual facility files, construction control files, building plans, and specifications, and related records.
Also contains real property reports consisting of reports to the General Services Administration (GSA); inventory reports of jurisdictional status of federal areas within states; and report of EPA total facilities.
Item a(1): Title papers - All records for property acquired other than abstract or certificate of title
Close inactive records after sale or release by the government of conditions, restrictions, mortgages, or other liens.
Destroy 10 years after file closure.
Item a(2): Title papers - Abstract or certificate of title
Transfer to new owner upon completion of sale, trade, or donation proceedings, or acceptance of purchase money mortgage.
Item b: Real property reports
Close inactive records at end of year.
Destroy 5 years after file closure.
Other real estate and management records are scheduled as EPA 666 for Agency space files, EPA 667 for real estate project requests, and EPA 669 for surplus real property case files.
Reasons for Disposition:
The following change was made in the 08/31/2008 version:
- Changed final disposition for item a(2) from varies to disposable.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The file closure instructions for item b has been changed from when no longer needed to end of year. The retention has not changed.
Item c for electronic copies created with word processing and electronic mail applications deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.
EPA 666, EPA 667, EPA 669
Previous NARA Disposal Authority:
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009