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EPA Records Schedule 677

Status: (to be superseded) Final, 02/29/2008

Title: Information Law and Intellectual Property

Program: General Counsel

Applicability: Agency-wide

Function: 317-261 - Internal Operations Support

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains documents related to patents, copyright and data rights and interpretations under contracts, grants and cooperative agreements awarded by EPA. Also, involves right of EPA to use patented inventions and copyrighted material. Documents include copies of contracts, grants, and other awards, requests for proposals, disclosures of inventions, affidavits waivers, and internal and external correspondence between contractors, etc., and EPA regarding negotiations on invention, data and copyright matters, including waiver of rights decisions. Also, includes documents regarding licensing of EPA inventions.

Also contains disclosures of inventions made under grants, contracts, and by EPA employees consisting of patent applications, correspondence with U.S. Patent and Trademark Office (PTO) and with inventors and other documents related to prosecution of patent applications in the PTO. Also, lists and copies of issued EPA owned U.S. patents.

Disposition Instructions:

Item a: Patents, copyright and data rights and interpretations

Item b: Disclosures

Guidance:

Contract management records are scheduled as EPA 020 for Superfund site-specific and EPA 202 for all others. Grants and other program support agreements are scheduled as EPA 001 for Superfund site-specific; EPA 232 for waste water construction and state revolving fund grants; and EPA 003 for all others.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item c for electronic copies created with word processing and electronic mail applications deleted 08/23/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of General Counsel

Related Schedules:

EPA 001, EPA 003, EPA 020, EPA 202, EPA 232

Previous NARA Disposal Authority:

NC174-255/9 and 10, NC1-412-83-2/9 and 10, NC1-412-84-2/6

Entry: 10/26/1993

EPA Approval: 05/24/2007

NARA Approval: 01/20/2008

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