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EPA Records Schedule 696

Status: (to be superseded) Final, 04/30/2007

Title: Motor Vehicle Import Declaration File

Program: Enforcement and Compliance Assurance

Applicability: Headquarters

Function: 108-025-08 - Compliance and Enforcement

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains records related to importation of motor vehicle engines.

Disposition Instructions:

Item a: Completed importation form, Declaration of Conformity, and Health, Education, and Welfare regulations

Includes completed copies of "Importation of Motor Vehicles and Motor Vehicle Engines Subject to Federal Air Pollution Control Regulation," EPA Form 3520-1, the Declaration of Conformity, and a copy of the Health, Education, and Welfare regulations.

Item b: Code sheets for import declaration

Includes "Moses" code sheets - EPA Form 178-3 used to make the coded data entries from the EPA Form 3520-1.

Item c: Imported vehicle identification numbers

Includes listings of imported vehicle and engine numbers supplied by foreign manufacturers or U.S. distributors.

Guidance:

Imported nonconforming motor vehicle case files maintained by the Office of Air and Radiation are scheduled as EPA 101.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item b for electronic copies created with word processing and electronic mail applications deleted 08/24/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Enforcement and Compliance Assurance

Related Schedules:

EPA 101

Previous NARA Disposal Authority:

NC174-255/20a-c, NC1-412-85-13/13

Entry: 11/03/1993

EPA Approval: 11/16/2006

NARA Approval: 03/20/2007

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