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EPA Records Schedule 700
Status: Final, 07/31/2008
Title: Audit Case Files
Program: Inspector General
Applicability: Agency-wide
Function: 301-092 - Program Evaluation
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-70/3
Description:
Consists of case files of internal audits of Agency programs, operations, and procedures, and of external audits of contractors and grantees.
Disposition Instructions:
Item a: Final report maintained at headquarters
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Disposable
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Close inactive records after final resolution of audit findings.
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Destroy 8 years after file closure.
Item b: Other copies of final report maintained in regional audit offices
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Disposable
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Close inactive records after final resolution of audit findings.
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Destroy 4 years after file closure.
Item c: Work papers
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Disposable
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Close inactive records upon completion of audit.
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Destroy 8 years after file closure.
Guidance:
The record copy of the final report and the work files are maintained by the Headquarters Office of Inspector General who is responsible for implementing the disposition for items a and c. Other copies maintained in regional audit offices should follow disposition instructions for item b.
Records used to document and track the Agency's response to audits are covered in EPA 082 for response to audit, evaluation, and investigation. AutoAudit software is covered by EPA 089 for information tracking systems.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item d for electronic copies created with word processing and electronic mail applications deleted 08/24/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Inspector General, Office of Audit
- Contact: Kim Hickman
- Telephone: 202-260-4916
Related Schedules:
EPA 082, EPA 089
Previous NARA Disposal Authority:
NC1-412-76-14/1a-b and 14/2, NC1-412-83-3/4a-b and 3/5, N1-412-86-4/4a-b and 4/5
Entry: 11/04/1993
EPA Approval: 08/13/2007
NARA Approval: 05/30/2008