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EPA Records Schedule 700

Status: (to be superseded) Final, 07/31/2008

Title: Audit Case Files

Program: Inspector General

Applicability: Agency-wide

Function: 301-092 - Program Evaluation

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Consists of case files of internal audits of Agency programs, operations, and procedures, and of external audits of contractors and grantees.

Disposition Instructions:

Item a: Final report maintained at headquarters

Item b: Other copies of final report maintained in regional audit offices

Item c: Work papers

Guidance:

The record copy of the final report and the work files are maintained by the Headquarters Office of Inspector General who is responsible for implementing the disposition for items a and c. Other copies maintained in regional audit offices should follow disposition instructions for item b.

Records used to document and track the Agency's response to audits are covered in EPA 082 for response to audit, evaluation, and investigation. AutoAudit software is covered by EPA 089 for information tracking systems.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item d for electronic copies created with word processing and electronic mail applications deleted 08/24/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Inspector General, Office of Audit

Related Schedules:

EPA 082, EPA 089

Previous NARA Disposal Authority:

NC1-412-76-14/1a-b and 14/2, NC1-412-83-3/4a-b and 3/5, N1-412-86-4/4a-b and 4/5

Entry: 11/04/1993

EPA Approval: 08/13/2007

NARA Approval: 05/30/2008

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