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EPA Records Schedule 703

Status: (to be superseded) Final, 03/31/2012

Title: Hotline Files

Program: Inspector General

Applicability: Headquarters

Function: 301-093 - Program Monitoring

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains documents relating to hotline complaints which include internal forms, memos and correspondence with responsible officials, synopses of case, and copies of closing reports.

Disposition Instructions:

Item a: Record copy

Guidance:

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item b for electronic copies created with word processing and electronic mail applications deleted 08/24/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Inspector General, Office of Investigations

Related Schedules:

Previous NARA Disposal Authority:

N1-412-86-4/8, N1-412-02-2

Entry: 11/04/1993

EPA Approval: 08/13/2007

NARA Approval: 05/30/2008

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Guidance on Retiring Records

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