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EPA Records Schedule 720
Status: Final, 02/29/2012
Title: EPIC Aerial Photographs
Program: Environmental Information
Applicability: Environmental Photographic Interpretation Center (EPIC)
Function: 108 - Environmental Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-06-4
Description:
The EPIC aerial photographic collection consists of photographs acquired from various sources such as NOAA, USGS, and local governments as well as those taken for EPA as part of overflight of sites being studied. Photographs are in roll, cut frames, and digital form. The collection consists of 5,500 rolls and over 150,000 cut frames of imagery dated from 1930 to the present. The digital images are being created as part of an ongoing internal project.
Also includes analytical reports consisting of approximately 6,000 photo analysis reports, including aerial prints as well as overlays.
Also includes indexes and a database containing report metadata.
Disposition Instructions:
Item a(1): Photographic collection - Nonelectronic
Includes roll film and cut frames.
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Permanent
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Close file upon conclusion of EPA's business needs.
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Transfer to the National Archives after file closure in accordance with 36 CFR 1235.42.
Item a(2): Photographic collection - Electronic
Includes digital images.
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Permanent
-
Transfer to the National Archives every 5 years, with any related documentation and external finding aids, in accordance with 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3): Photographic collection - Electronic copy of records transferred to the National Archives
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Disposable
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Close file upon transfer to the National Archives.
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Delete after electronic record copy is transferred to the National Archives.
Item b(1): Analytical reports - Nonelectronic
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Permanent
-
Close file upon conclusion of EPA's business needs
-
Transfer to the National Archives after file closure.
Item b(2): Analytical reports - Electronic
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Permanent
-
Transfer to the National Archives every 5 years, with any related documentation and external finding aids, in accordance with 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item b(3): Analytical reports - Electronic copy of records transferred to the National Archives
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Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Item c(1): Indexes - Nonelectronic
Includes paper map indexes with overlays.
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Permanent
-
Close file upon conclusion of EPA's business needs.
-
Transfer textual records to the National Archives after file closure.
Item c(2): Indexes - Electronic
Includes database tracking system(s) with documentation.
-
Permanent
-
Transfer to the National Archives every 5 years, with any related documentation and external finding aids, in accordance with 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item c(3): Indexes - Electronic copy of records transferred to the National Archives
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Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
This schedule covers a unique, program-specific collection used by EPA to produce analytical reports. Copies of aerial photographs maintained in other offices as part of a related series (e.g., Superfund remedial site files), are to be retired according to the disposition requirements of the related series.
Reference copies may be destroyed when no longer needed to support current activities.
Reasons for Disposition:
N1-412-01-4 has been rewritten to account for all versions in any media format of reports, images, and indexes.
The following changes were made in the 02/29/2008 version:
- Divided items a-c into three subitems, a(1)-(3) - c(1)-(3).
- Revised the titles of disposition items a(1)-(3) - c(1)-(3).
- Revised the disposition instruction for item a(3), b(3) and c(3).
The following items were changed 08/09/2006:
- Item c - Image Report Locator database and documentation and item d - Record copy of indexes were combined into item c - Record copy of indexes, including database tracking system(s) with documentation as well as paper map indexes with overlays.
- Item e for electronic copies of reports and indexes created with word processing and electronic mail applications was deleted pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Research and Development
- Contact: Pending
- Telephone:
Related Schedules:
Previous NARA Disposal Authority:
N1-412-01-4
Entry: 05/09/1997
EPA Approval: 12/29/2005
NARA Approval: 11/09/2006