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EPA Records Schedule 739

Status: (to be superseded) Final, 08/31/2011

Title: OCSPP Scientific Project Files

Program: Science Coordination and Policy

Applicability: Headquarters

Function: 108-025-06 - Manage Environmental Risk from Substances

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes scientific project files for studies that provide demonstration or proof of concept such as method validation studies (e.g., endocrine disruptors), or coordination of scientific issues (e.g., biotechnology) for the Office of Chemical Safety and Pollution Prevention (OCSPP). It includes projects involving the coordination of emerging science and policy issues related to the characterization of exposure and hazard as well as characterization of health or ecological mechanisms and/or endpoints to improve the understanding of the interaction of environmental compounds, conditions, or processes with human and other life forms. Also includes the development of assays or methods of detecting or estimating the influence of environmental agents on health or ecological endpoints.

Disposition Instructions:

Item a: Study formulation and approval

Includes the study plan, the selection of the methodology, quality assurance project plans, raw data, laboratory notebooks, any project- or study-related correspondence, or other data collection media, copies of interim reports showing data tabulation results and interpretations, copies of final reports, peer reviews, and quality assurance assessments.

Item b: Equipment maintenance, calibration, and inspection

Guidance:

Scientific research project files for the Office of Research and Development are covered by EPA 501, 503, and 507.

Tissue samples and specimens, including wet specimens, samples of test, control, or reference substances, and specially prepared material that are relatively fragile and differ markedly in stability and quality during storage, are to be retained only as long as the quality of the preparation affords evaluation. Specimens obtained from mutagenicity tests, specimens of soil, water, and plants, and wet specimens of blood, urine, feces, biological fluids, do not need to be retained after quality assurance verification. In some research studies involving humans, the agreement with the human subjects requires samples to be destroyed immediately after the analysis and quality assurance verification is complete. In that case, the sample is retained as specified in the agreement.

Other tissue samples and specimens not listed above are to be retained in accordance with item b.

Reasons for Disposition:

This schedule covers project files for scientific research related to demonstration or proof of concept such as method validation studies or other scientific issues for OCSPP, Office of Science Coordination and Policy. The records are similar to those covered by EPA 503, previously approved by NARA as N1-412-04-7 for the Office of Research and Development. The proposed retention is the same as for 503 and meets EPA's business needs.

Custodians:

Office of Chemical Safety and Pollution Prevention, Office of Science Coordination and Policy

Related Schedules:

EPA 501, EPA 503, EPA 507

Previous NARA Disposal Authority:

None

Entry: 11/01/2006

EPA Approval: 06/15/2007

NARA Approval: 05/20/2008

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