![[logo] US EPA](http://www.epa.gov/epafiles/images/logo_epaseal.gif){kind=logo}
EPA Records Schedule 744
Status: Final, 12/31/2010
Title: Beach Advisory and Closing On-line Notification (BEACON)
Program: Water
Applicability: Agency-wide, with exceptions
Function: 108-023 - Environmental Monitoring and Forecasting
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-09-18
Description:
The Beach Advisory and Closing On-line Notification (BEACON) is an electronic system that receives and displays nonrecord copies of state beach water quality and swimming advisory data. The Beaches Environmental Assessment and Coastal Health Act of 2000 requires EPA to collect, store and maintain a public right-to-know pollution occurrence database on state designated coastal recreation waters. These record copies are stored in the Program Tracking, Advisories, Water Quality Standards, and Nutrients (PRAWN) database.
State agencies send beach data via EPA's Central Data Exchange (CDX). Input for the system flows through the Electronic Beaches Environmental Assessment and Coastal Health (eBeaches) system and includes: (1) monitoring and station location information from the Water Quality Exchange (WQX) and STORET; (2) notification data flows from the Program tracking, Beach Advisory, Water quality standard, and Nutrient database (PRAWN); and, (3) beach location data from the Reach Address Database (RAD). BEACON was formerly known as the National Health Beach Survey (NHBS).
Excludes: STORET (including WQX) scheduled as EPA 400, Reach (including RAD) which is the responsibility of the United States Geological Survey, and PRAWN which is scheduled separately.
Disposition Instructions:
Item a: Electronic software program
The Office of Water, Standards and Health Protection Division at Headquarters is responsible for the disposition of this item.
-
Disposable
-
Close when no longer needed to ensure access to and use of the electronic records throughout the authorized retention period.
-
Destroy after file closure.
Item b: Input
-
Disposable
-
Close when information has been transferred to the master file and verified.
-
Delete after file closure.
Item c: Electronic data
The Office of Water, Standards and Health Protection Division at Headquarters is responsible for the disposition of this item.
-
Disposable
-
Close when program is discontinued or system is terminated.
-
Delete after file closure.
Item d: Output and reports
-
Varies
-
File with related records and follow instructions for the related records.
Item e: System documentation
The Office of Water, Standards and Health Protection Division at Headquarters is responsible for the disposition of this item.
-
Disposable
-
Follow instructions for EPA 304, item a(1).
Guidance:
See EPA 097 for CDX, EPA 400 for STORET, and EPA 753 for PRAWN.
Reasons for Disposition:
The following changes were made in the 11/30/2010 version:
- Revised the description.
- Added cross reference to EPA 753 for PRAWN.
- Updated contact information.
The following change was made in the 01/31/2010 version:
- Updated the systems excluded in the description and cross references in the guidance.
The following change was made in the 06/30/2009 version:
- Removed file closure instructions for item e.
The following changes were made in the 04/30/2009 version:
- Removed reference to WebRIT from description since it has been decommissioned.
- Revised file closure instructions for item c.
- Added file closure instructions to item e.
The following changes were made in the 05/31/2008 version:
- Revised wording about applicability for disposition items a, c and e.
- Deleted file closure instructions and revised wording of disposition instructions for item e.
The following changes were made in the 03/31/2008 version:
- Removed statement that PRAWN is scheduled as 089 since it is covered by this schedule. (Note: As of 11/30/2010, PRAWN is being rescheduled as EPA 753.)
- Added file closure instructions and revised the disposition instructions for items a, b, c and e.
- Revised the title of disposition item e.
Retention meets EPA's program needs.
Custodians:
Office of Water, Office of Science and Technology, Standards and Health Protection Division
- Contact: Bill Kramer
- Telephone: 202-566-0385
Related Schedules:
EPA 097, EPA 400, EPA 753
Previous NARA Disposal Authority:
None
Entry: 01/04/2008
EPA Approval: 09/01/2009
NARA Approval: 12/21/2010