EPA Records Schedule 745

Status: Final, 01/31/2008

Title: Ad Hoc Printouts

Program: All Programs

Applicability: Agency-wide

Function: 401 - Administrative Management

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

General Records Schedule 20/16

Description:

This item covers hard copy printouts derived from electronic records created on an ad hoc basis for reference purposes or to meet day-to-day business needs.

Disposition Instructions:

Item a: Record copy

Disposable
Destroy when no longer needed for administrative, legal, audit, or other operational purposes, provided the printouts do not contain substantive information, such as substantive annotations, that is not included in the electronic records.

Guidance:

Printouts needed to provide documentation of specific activities or transactions are to be filed with their related records, and are to be retained according to the disposition instructions for the records they support.

Reasons for Disposition:

This is a new item issued with the December 2007 General Records Schedule 20.

Custodians:

Multiple units

Related Schedules:

Previous NARA Disposal Authority:

Entry: 01/09/2008

EPA Approval: Not applicable

NARA Approval: 12/00/2007

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Guidance on Retiring Records

EPA Records Schedule 745

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