EPA Records Schedule 753
Status: Final, 03/31/2012
Title: Program Tracking, Advisories, Water Quality Standards, and Nutrients (PRAWN)
Function: 108-025-02 - Manage Water Quality
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
The Program Tracking, Advisories, Water Quality Standards, and Nutrients (PRAWN) specifically supports the EPA Beach Program by storing national information on beach advisories and closings, as required by 33 U.S.C. 1346.
Item a: Electronic data
The Office of Water, Office of Science and Technology, Standards and Health Protection Division at Headquarters is responsible for the disposition of this item.
Close when program is discontinued or system is terminated.
While system is in operation, transfer a copy of the data, as specified in 36 CFR §1235.44-1235.50 or standards applicable at the time, to the National Archives prior to migration to new system version with major changes (e.g., V2.0 to V3.0), or every 10 years, whichever occurs first.Transfer final data to the National Archives 6 months after system is closed.
Electronic software program - The electronic software program, formerly item a, is to be kept as long as needed to ensure access to, and use of, the electronic records throughout the authorized retention period to comply with 36 CFR Sections 1236.10, 1236.12, 1236.14, and 1236.20. NARA regulations require that electronic records be retrievable and usable for as long as needed to conduct Agency business and to meet NARA-approved disposition.
Input - For disposition of input, formerly item b, follow the instructions in EPA 171, item b (GRS 20/2b).
Electronic copy of records transferred to the National Archives - The electronic copy of records transferred to the National Archives, formerly item d, are nonrecords and can be deleted after the transfer is successful.
Output and reports - For disposition of output and reports, formerly item e, refer to the records schedule for the activity supported by the output and reports. Follow the disposition instructions for the applicable records schedule item. If more than one records schedule or item applies, follow the disposition instructions with the later dates.
System documentation - System documentation, formerly item f, refers to those records necessary to document how the system captures, manipulates and outputs data. System documentation is transferred to the National Archives along with the electronic data. Disposition of system documentation conforms to EPA 304, item a(2) and GRS 20/11a(2) which provide direction to follow the disposition instructions for the electronic data.
The Beach Advisory and Closing On-line Notification (BEACON) system is scheduled as EPA 744.
Reasons for Disposition:
The following changes were made in the 03/31/2012 version:
- Moved from development status to final.
- Added NARA disposal authority number and approval date.
- Deleted items a - electronic software program, b - input, d - electronic copy of records transferred to the National Archives, e - output and reports, and f - system documentation and moved them to guidance since they are covered by other schedules.
- Moved item c - electronic data to item a.
- Moved disposition statement about the copy of the data while the system is in operation to the disposition instructions instead of the file closure instructions.
The retention meets EPA's business needs.
Office of Water, Office of Science and Technology, Standards and Health Protection Division
- Contact: Bill Kramer
- Telephone: 202-566-0385
Previous NARA Disposal Authority:
EPA Approval: 10/11/2011
NARA Approval: 02/22/2012