What are your responsibilities?
Every person who works for the Agency is responsible for Agency records. Some people just spend more time at it than others, because they are in charge of a specific series of records (see What is a Records Series?).
If you create a document using a word processor, enter information into a database, file a document in a folder, answer an inquiry from the public, respond to a FOIA request, or do anything else that documents your activities for EPA, you are a records custodian. You are responsible for ensuring the safety, timely availability, and proper retention and/or transfer of information in your custody. Specifically, all EPA employees are responsible for:
- Creating and managing the records necessary to document the Agency's official activities and actions, including those records generated by EPA contractors and grantees, in accordance with EPA recordkeeping requirements.
- Destroying records only in accordance with approved records schedules and never removing records from EPA without authorization.
- Filing records for safe storage and efficient retrieval and maintaining personal papers and nonrecord materials separately from official EPA records.
Other groups of EPA employees have additional records management responsibilities. For example, senior officials (e.g., Assistant and Regional Administrators) are responsible for designating Records Liaison Officers and implementing a records management program within their area of responsibility.
A complete listing of responsibilities can be found in EPA Interim Records Management Policy (2155.2). (9 pp, 167K)