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How to Apply

Dear Applicant:

Thank you for your interest in applying for a grant with the U.S. Environmental Protection Agency (EPA), Region 2. Enclosed is an application kit for submitting your proposal for federal financial assistance. To assist you in completing your application, we have included links to the instructions and forms needed to complete the application submission process. I have provided, for your use, a check list of items that must be submitted with your application in order for you to be considered for a grant with the Agency. Before you mail your application, please be sure it is complete. Our mailing and Internet address are included in the application kit for your convenience. Please note that many of the required application forms have been made into writable PDFs and Microsoft Word Documents for your convenience. These documents can be found at http://www.epa.gov/ogd/forms/forms.htm.

Applications must be submitted at least sixty (60) days prior to the requested date for award (90 days for Superfund applications). If you are submitting a continuation application for funding a Continuing Environmental Program (40 CFR Part 35, Subpart A), your application must be submitted prior to the end of the current budget period in order for costs incurred from the end of the budget period to the date of the new award to be allowable for federal participation. Concurrent with submitting your application to EPA, the Intergovernmental review process should be initiated. The Intergovernmental Review package must be submitted sixty (60) days prior to the requested date for award (thirty (30) days for continuing environmental programs). Instructions for this process are found within the Region 2 Grant Application Kit.

Bundling of Grant Application Assurances/Certifications for Grants to State Agencies under 40 C.F.R Part 35: As part of EPA’s State Burden Reduction initiative, State agency applicants for grants awarded under 40 C.F.R. Part 35 may submit a single set of “bundled” assurances/certifications to cover all applications submitted to EPA. The forms that are allowed to be bundled are as follows:

  1. SF-424B, “Assurances-Non-Construction Programs.”
  2. Certification Regarding Lobbying, Certification for Contracts, Grants, Loans and Cooperative Agreements.
  3. EPA 4700-4, “Pre-Award Compliance Review Report for All Applicants Requesting Federal Financial Assistance.”
  4. A copy of the current indirect cost rate agreement or the proposal submitted to the cognizant Federal agency.

These certifications and assurances (forms) may be submitted to EPA on an annual basis determined by the applicant and the applicant must clearly identify in a cover letter the period covered by the bundled assurances/certifications. If an applicant does not indicate a specific timeframe, the bundle will be valid only for the current Federal fiscal year during which the forms were submitted. Updated forms must be submitted when changes to the responses are required.

Please be aware that, currently, all applications submitted through Grants.gov are required to include all of the assurance and certification forms for each application. Therefore, “bundling” does not apply to electronic applications at this time.

If you have any questions about completing your application or have general inquiries about EPA's assistance programs, please feel free to contact me at my e-mail address, baamonde.roch@epa.gov or my staff at (212) 637-3402.


Roch Baamonde, Chief
Grants and Contracts Management Branch


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