How Do I Make a Voluntary Disclosure Under EPA’s Audit Policy?
Once a violation has been discovered, a company has 21 days from the time of that discovery to disclose the violation in writing to EPA. Companies should make the disclosure to the EPA Regional Office where the affected facility is located. A list of Audit Policy contacts in EPA regions other than Region 2 is available online. Voluntary self-disclosures for violations which have occurred in U.S. EPA's Region 2 (New York, New Jersey, Puerto Rico, and the U.S. Virgin Islands) should be mailed or faxed to Region 2's Audit Policy Coordinator, whose address is given below. Violations of the Emergency Planning and Community Right-to-Know Act can be submitted electronically to EPA. In the event of violations affecting more than one Region, companies should contact EPA Headquarters.
Self-disclosures in Region 2 should be sent to:
Audit Policy Coordinator
U.S. Environmental Protection Agency, Region 2
21st Floor (DECA/CAPSB)
New York, NY 10007-1866
Phone: (212) 637-4047
The disclosure should identify the means of discovery, type of violation, facility location, and how it meets the conditions of the policy. EPA encourages companies to review our Sample Disclosure Follow-Up Letter and the Self-Disclosure Questionnaire in Attachment A of that letter to get a sense of the type of information needed about the violation(s) being disclosed in order to process the submission.
Before self-disclosing, you may wish to consult one or more of U.S. EPA's policies and guidances which deal with self-disclosures and incentives for compliance.