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No Documents FOIA Responses
Once the FOIA Specialist has reviewed a FOIA request and researched all available listings, he/she will prepare and submit a documents request form to the Record Center. The form(s) may be returned to the Specialist annotated with the statement "no documents have been located". It is the Specialists' responsibility to insert the forms in the appropriate FOIA files and continue researching. Should it be determined that a Site Assessment file exists, the Specialist should document the file with this information.
If the site in question has been designated as an NPL Site, and documents do exist, but cannot be located, this is not a No Documents FOIA request. The Specialist should contact the designated Remedial Project Manager, Early Action Program Manager, On-Scene Coordinator , Federal Facilities Designee, Enforcement Specialist, and the Office of Regional Counsel attorney for information.
Should a request ask for documents from a site after a particular date, (e.g. after January 5, 1955), it is not a No Documents FOIA request. Again, the Specialist should contact the designated Remedial Project Manager, Early Action Program Manager, On Scene Coordinator, Enforcement Specialist, Federal Facilities Designee, and designated Office of Regional Counsel attorney for information.
When the Specialist is unable to locate any information, the FOIA request should be submitted to the "No Documents Coordinator" for further research and in-depth tracking. Once the Coordinator determines that the FOIA request should have been sent to other Divisions/ Offices, the No Documents Coordinator will document the file indicating a partial or total transfer is in order along with any other pertinent information that would expedite the transfer. If the No Documents Coordinator determines that there are no SFD documents available, the annotated file will be returned to the Specialist to prepare a final response letter.